More info

Katharina Benzing

Private Clients

Fractional Executive Operations Management

High-impact fractional operations leadership & expertise—maximizing strategic execution and efficiency without the overhead of a full-time hire

Partnering with CEOs, Founders, Entrepreneurs & Consultancies
You've Arrived!

Hi, I'm Kat—Your Strategic Partner in Scaling Smarter, Not Harder

High-growth businesses and executive teams operate in fast-paced, high-stakes environments—where operational inefficiencies, stalled execution, and leadership overload can slow growth.

That's where I come in to support you where you need it. I provide high-level operations leadership to ensure your business runs smoothly, efficiently, and strategically.

With 20 years of international experience as a Silicon Valley expat, Senior C-Suite Executive Assistant, Chief of Staff and Operations Manager—turned solopreneur for the past five years—I bring both corporate expertise and entrepreneurial agility to the table and a hands-on, results-driven approach.

Beyond optimizing operations, I act as your trusted strategic partner and reliable confidant behind the scenes—helping you navigate complex leadership challenges, align priorities, and drive execution so you can focus on what truly moves the needle in your business.

Let’s make bold moves together and take your business to the next level!

Flexible Support Plans to Save Your Valuable Time

 RECLAIM YOUR OWN TIME | STREAMLINE OPERATIONS | FOCUS ON WHAT MATTERS

Why Go Fractional Instead of Hiring Full-Time?

  • More Expertise, Less Risk – Gain an experienced strategic operations specialist without the long-term cost of a full-time hire.

  • Faster Execution, Immediate Impact – I integrate quickly, work with high attention to detail and start driving results proactively. What you give me to take care of? You no longer have to worry about it.

  • Tailored Solutions – A mix-and-match approach to address your unique operational needs.

  • High-Impact Retainers for Flexibility and Scalability – Retainers for 1 to 2 days per week are designed to deliver maximum value. Adjust the amount of my involvement as your business evolves—no long-term commitments required. I even help you find the right candidate once you are ready to scale beyond our partnership!

  • High ROI – You pay for my expertise and outcomes, ensuring every dollar spent translates into measurable business impact. Far more impactful, flexible, and efficient than a full-time hire.

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3-Month Retainer
Operations & Consulting


Kickstart

Executive-level strategic support and operational execution tailored to your business

1-Day a Week

€6.500,-/ month


*Rate in US Dollars $6.750;
Rates are excl. VAT.


3-Month Retainer
Operations & Consulting


Full Gear

Deeper integration for businesses scaling their operations and leadership structure


2-Days a Week

€12.500,-/ month


*Rate in US Dollars $13.000;
Rates are excl. VAT. 
(Save 5% with payment in full)

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Need to cover a maternity leave or short-term full-time support in between hires?
Contact me below for individual quotes & availability. I'll even help you hire the perfect candidate :)

 
Based in Lagos, Portugal (Algarve)- available remotely for US and EU clients.
I am German, but support my private clients in both English and German.

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Why Work With Me?

I’ve spent my 20-year career helping businesses streamline business operations processes, align teams, and achieve their goals efficiently. I’m passionate about solving complex problems, optimizing workflows, and empowering leaders to focus on what they do best—growing their business.
Whether you’re running a startup, a scaling consultancy business, or an established organization, I partner with you to optimize your operations, drive strategic initiatives, and deliver measurable results. As your strategic Chief of Staff, hands-on Operations Manager, or flexible Operations Generalist, I’m here to help you turn your vision into reality:

  • Proven Expertise and Client-Centric Approach: Over 20 years of experience driving operational excellence across multiple industries. I'm committed to understanding your business and delivering results that matter.

  •  Strategic Execution: I turn your vision into actionable results, ensuring your priorities align with your goals.

  • Operational Efficiency: With high attention to detail, I streamline processes, optimize workflows, and implement systems that save time and reduce costs.

  • Scalable Growth in Mind: I design operations solutions that grow with your business, so you’re always ready for what’s next.

  • Trusted Partnership: Over the past 20 years, I have built a stellar reputation in confidentiality, and I’m not just a consultant—I’m your right-hand partner, committed to your success as if your business was my own. 

How I Can Help You

I offer tailored, high-impact solutions designed to address your unique challenges and save your own time. My flexible 3-month retainer model with 1 or 2 days per week ensures you get the right kind of support you are looking for, covering different areas as needed (mix-and-match approach).
Here’s how I can help:

Chief of Staff Partnership:
Aligning Vision and Execution

I act as your right hand partner, ensuring seamless coordination between leadership, teams, and stakeholders. I manage key initiatives, align strategic priorities, and foster communication and collaboration to turn your vision into actionable results—faster and with fewer roadblocks.

Outcome: A well-oiled executive office that drives clarity, alignment, and progress toward your most important goals.

Business Operations Management:
Optimize for Growth

I evaluate and refine your operational processes, from SOPs to tech stack setups, ensuring your business runs smoothly and scales efficiently. Whether it’s implementing new software, training your team, or redesigning workflows, I bring expertise to streamline your operations and reduce inefficiencies.

Outcome: A lean, scalable operation that saves time, reduces costs, and positions your business for sustainable growth.


Strategic Project Management:
Delivering Results with Precision

From planning to execution, I oversee complex projects with a focus on data-driven decision-making. By leveraging business intelligence and analytics, I ensure your projects are delivered on time, within budget, and with measurable impact.

Outcome: Seamless project execution that drives tangible results and empowers your team to focus on what matters most.

Recruiting & Talent Management:
Building High-Performing Teams

Don't have a recruiter or HR department? I manage the entire recruitment cycle, from sourcing top talent to onboarding and training new hires. By creating seamless processes for hiring and offboarding, I help you build a team that’s aligned with your culture and goals.

Outcome: A streamlined, GDPR compliant recruitment process that attracts and retains the right talent, reducing turnover and boosting productivity.


Strategic Time Management:
Global Meeting Governance

Time is your most valuable resource, yet it’s often wasted in disorganized meetings and misaligned priorities. I specialize in helping C-Suite executives and client-facing teams reclaim their time and use their calendar as a strategic tool for growth. Through my proven audit method, I’ll help you to implement a guiding framework for meeting management across your organization.

Outcome: A clear, actionable framework that transforms how your organization manages time—making you more efficient, productive, and profitable.

Knowledge Monetization:
Turning Expertise into Revenue

I help you transform your expertise into scalable digital products. Whether it’s crafting expert articles (5,000–10,000 words), blog posts, or e-books, I ensure your knowledge reaches and resonates with your audience.

Outcome: A new revenue stream that positions you as an authority in your field while monetizing your intellectual capital.

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Let's Scale Smarter, Together

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Limited Spots Available

I work with a maximum of two private clients to ensure dedicated, high-quality service and flexibility to cover additional, time-sensitive needs that may arise.
Ready to transform your operations and focus on what really matters? Don’t wait and reach out, your time is too valuable to waste.

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"Know what your own time is worth.
Spend it on the needle movers, delegate everything else!"

A few facts about me...
# of countries visited for work
35+ countries
# of countries lived in
5 countries
Access to Executive calendars
500+ calendars
# of years in business
5  years
# of years experience in Operations
20 years
# of CEOs worked for fulltime
11 CEOs

"Your time and health aren’t just assets—they’re everything.
Let’s protect them."

Optimized Operations | Protected Time | Sustainable Success

What my clients are saying

— FAQ —

Frequently Asked Questions

How do you cover CET, EST and PST timezones?

I am based in Lagos, Portugal, but a lot of my clients are based in the US or other EU countries. Not a problem for me!

When we work together, I reserve the days at the time we agreed on for each week and am fully available to you during these days. The nature of the work I perform for you dictates the rest, e.g., if I need to be available for meetings or if my projects are autonomous and delivered by the end of the day. We will discuss what works best in your case together.
Through email and a messenger like WhatsApp or Microsoft Teams, I am also reachable for you whenever urgently needed outside our reserved days and will respond as soon as possible (Monday through Friday).

What's your education and what industries have you worked in?

I hold an MBA in International Business & Marketing and have worked with companies in multiple industries, including Biopharma, Aerospace, Industrial Manufacturing, Sustainability Consulting, Business Consulting and various other online businesses

What tools do you work with?

I work with all major business software tools, including MS Office, Google Workspace, Notion, ClickUp, Airtable, WordPress and other website systems as well as several automation and AI tools. Additionally, I am a certified Wrike Partner and Wrike Consultant.

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